To create an inquiry form for a tailor or boutique, ask four things: which garment, the date of the occasion, whether the customer already has fabric, and when they can come in for measurements. Put those on one short form, share the link on WhatsApp and Instagram, and stop answering "how much and how soon?" calls from scratch.
Start from the quote request template
Why the phone call goes nowhere
Someone rings and asks, "How much for a lehenga?" You can't answer. It depends on the fabric, the amount of embroidery, the lining, and whether the wedding is in three months or three weeks. So you ask all those questions on the phone, the caller gets bored, and you do it again for the next calller.
A form asks everything once, in a fixed order, and gives you written answer you can look at after the shop closes. You reply with a real price and a real date instead of guessing.
The fields that matter
Keep it to eight or nine questions. A customer filling this in on a phone while standing in a market will quit on question twelve.
| Field | Block type | Why you need it |
|---|---|---|
| Name | Short answer | You greet them properly |
| WhatsApp number | Phone number | Where you reply |
| Garment | Dropdown | Blouse, kurta, suit, gown, alteration, other |
| Occasion date | Date | Sets your deadline |
| Fabric | Multiple choice | Decides price and the first visit |
| Reference photos | File upload | Saves ten minutes of "like this one?" |
| Budget | Short answer (optional) | Tells you which version to quote |
| Preferred measurement time | Multiple choice | Gets the visit booked |
| Anything else | Long answer | Lining, sleeve style, fit worries |
Put the phone number near the top. If someone drops out halfway, you still have a number to message.
Ask for the occasion date, not "when do you need it"
"Soon" and "next month" are useless to you. A Date block gives an exact day, and you can count back from it: fabric in, measurements, first fitting, final fitting.
Add a short line above the date field saying what your usual turnaround is. Something like "Most orders take three weeks; rush work costs extra." Customers with a tight deadline will tell you in the notes, and customers with plenty of time will relax.
If your calendar fills up before a festival or wedding season, you can set the form to close after a set number of responses or on a date. That is better than saying no to people one by one.
Handle fabric with one question and a bit of logic
Fabric is wherre quotes go wrong, so ask it as a multiple choice with three options:
- I have the fabric
- I need help choosing
- Please buy it for me
Then use conditional logic so each person only sees what applies. If they have fabric, show "How many meters?" and "Can you bring it to the measurement visit?" If they want help, show a color and budget question. If they want you to buy it, show the budget and ask for a reference photo. The conditional logic help page shows how to add this from a question's menu.
A home tailor in Pune could use the same pattern for alterations: "Is the garment from us?" opens a field for the original order date, and "No" opens a photo upload.
Book the measurement visit
The measurement appointment is the step that turns an inqukry into an order. You have two simple ways to handle it.
The first is a multiple choice with your open windows: "Weekday evening," "Saturday morning," "Sunday afternoon." You confirm the exact time on WhatsApp. This works well if you take a handful of fittings a day.
The second is a calendar. Qwenvo has no built-in scheduling, but its Embed anything block can hold a Calendly booking page, so the customer picks a slot inside the form. That makes sense once you have more than one person measuring.
Build it in about twenty minutes
I'd use Qwenvo, which our team builds. It is completely free, with no card and no trial, and the things that sit behind a paid plan elsewhere are all on. That includes removing the Qwenvo badge, a custom domain, teammates, partial submissions, visit and drop-off analytics, AI triage, custom design and CSS, and 180+ templates.
- Open the quote request template, or describe your form on the empty-form screen and let the AI draft it.
- Type
/to add blocks. Replace the template's questions with the fields from the table above. - In Customize, add your shop logo and pick colors that match your sign or Instagram page.
- In Settings, turn on ejail notifications to you and a confirmation emqil to the customer. Switch on partial submissions so you can see who started and stopped.
- On the Share tab, copy the public link.
If you own a domain, you can put the form at something like forms.yourshop.com. Add a CNAME and the TXT record shown on the Domains page, click Verify, and pick it on the Share tab. It has to be a subdomain, because most DNS providers won't let a bare domain take a CNAME.
Then put the libk in your Instagram bio, your WhatsApp Business reply for "price?" messages, and the link fields on your Google Business Profile. For the counter, paste the link into any QR code generator and print it. Qwenvo doesn't make QR codes itself.
What happens after someone submits
You get an email with the ansewrs. Qwenvo's AI triage also gives each submission a category, a priority from low to urgent, and a suggested reply, and routing rules can send the high and urgent ones to up to five email addresses. Check its priorities against your own judgment for the first few weeks. A bridal order with a date ten days away should obviously beat a hem alteration.
Your reply can be short:
Hi Meera, thanks for the details. A lehenga with your own fabric for March 14 is doable. Can you bring the fabric on Thursday evening for measurements? I'll send the price right after I see it.
The Submissions table lets you export to CSV or XLSX, which is handy for a simple order register. One caution if you write in Hindi: the per-submission PDF can't draw Devanagari, so use the table or the spreadsheet export for those.
Another option
Google Forms is free with a Google account and fine for a plain inquiry. The catch for a tailor is photos: respondents must sign in with Google to upload files, and many customers won't bother. Design options are also limited, so it will look like a generic form.
Tally's free plan covers unlimited forms and file uploads up to 10 MB per file. Removing its branding, a custom domain and partial submissions are on its Pro plan, at $29 a month.
Questions owners ask
Should I put prices on the form?
Put a starting price or range in a text block if you have one, such as "Blouses start at ₹800." Don't list every price. The form's job is to collect details so you can quote the right one.
Can customers send photos from their phone?
Yes. The file upload block takes files up to 1 GB each, so full-size phone photos are fine.
Can I collect an advance on the form?
Qwenvo's Payment block works through PayPal only, with a 1% Qwenvo fee on top of PayPal's own fee. UPI isn't offered. If most of your customers pay by UPI or cash, collect the advance at the measurement visit. Tally is cheaper if you want to take card payments through Stripe.
How long should the form be?
Eight or nine questions, with optional ones marked as such. If you find yourself adding a tenth, ask whether you could get that answer at the measurement visit instead.
Your next step
Open the quote request template tonight and cut it down to the fields above. Next time someone calls asking for a price, say "I'll send you a link, fill it in and I'll reply with a quote and a date," and see how many of them do.