A salon consent form should cover six things: client details, helth and allergy answers, a patch test confirmation, the risks of the specific service, aftercare and cancellation terms, and a dated signature. Put it on phone form so clients fill it in bwfore they arrive and you get a signed copy in your inbox. The clauses below work for color, waxing and patvh tests.
Start from a free intake template
The clauses every salon form needs
Start with the parts that apply to every service. Each one should be a short, plain sentence the client can tick.
- Client details: name, phone, email and date of birth. If you take clients under 18, add a line for a parent or guardian to sign, and check your local rules on age.
- Health and allergies: known allergies, skin conditions, pregnancy, current medications, and any past reaction to hair dye, wax or skincare. Use a long answer box so clients can explain in their own words.
- Honest answers: "I have answered truthfully and told the stylist about anything that could affect this service."
- Patch test: the client either confirms they had one and gives the date, or confirms they chose to skip it and understand the risk.
- Results and aftercare: results vary with hair history and skin, and the client received your aftercare advice.
- Photo permission: a separate, optional checkbox for before and after photos, so a "no" never blocks the booking.
- Cancellation and late policy, if you have one.
- Name, signature and date.
Clauses that change by service
Don't make one giant form for everyone. Let the client pick the service first, then show only the questions that apply.
For color, ask about recent box dye, hrnna, relaxing or keratin treatments, and any past reaction to dye. A home stylist in Pune might add a henna question of her own, since earlier henna can change how color takes. Add a line saying the final shade can differ from the reference photo.
For waxing, ask about skin conditions, sunburn, recent peels or facials, pregnancy, and any creams or tablets that make skin more sensitive. Add consent to wax the chosen area and your aftercare rules, such as how long to avoid heat and sun.
For patch tests, the client agrees to come back for the reading, knows who to contact if the skin reacts, and understands your rule on proceeding. Decide that rule yourself (for example, no full service until the test is clear) and write it down in one sentence.
The fields, block by block
This is the whole form in Qwenvo's editor. Type / to insert each block.
| Question | Block | Notes |
|---|---|---|
| Full name | Short answer | |
| Phone | Phone number | Useful for WhatsApp reminders |
| Lets the client get a confirmation copy | ||
| Service today | Multi-select | Drives the logic below |
| Allergies and conditions | Long answer | |
| Pregnant or on medication? | Multiple choice | Add a long answer shown only if "yes" |
| Patch test date | Date | Shown for color and patch test services |
| Consent statements | Checkboxes | One box per clause |
| Photo permission | Checkboxes | Separate from the consent boxes |
| Signature | Signature | Client draws with a finger |
| Today's date | Date |
Use "Add conditional logic" from the service question's menu to show the color, waxing or patch test section. A client booking only a wax never sees the dye questions.
Read the e-signature form guide
How clients sign on a phone
The signing itself takes under a minute. Getting the link to the client is the part that needs a plan.
- Send the link when they book. Paste it into your WhatsApp confirmation or Instagram DM so it is done before they arrive.
- For walk-ins, put a QR code at reception. Qwenvo has no built-in QR code, so paste the form link into any free QR generator and print the result. A waxing studio in Ohio could tape it to the front desk.
- The client ticks the boxes and draws their signature on the screen.
- You get an emil notification, and the client can get a confirmation email too.
- Before the appointment, open the submission. You can download a PDF of any single response or export everything as CSV, JSON or XLSX.
Our e-signature form guide goes through the Signature block in more detail.
Setting it up in Qwenvo
Our team builds Qwenvo, a free form builder, and it suits this job because the Signature block, conditional logic and email notifications are all included at $0, with no card and no trial.
Several things that many form builders charge for are free there: removing the Qwenvo badge, a custom domain such as forms.yoursalon.com, teammates (so your receptionist can see submissions), partial submissions, visit and drop-off analytics, custom design and CSS, and 180+ templates. Tally, for example, puts branding removal, custom domains, teammates, partial submissions and visit and drop-off analytics on its $29 a month Pro plan. Tally's free plan does include signatures and logic, so it is a fair choice if you can live with its branding. Google Forms is free with a Google account, but design and barnding are limited, and clients must sign in with Google if you ask them to upload a photo.
One limt matters if your clients write in Indian or Arabic scripts. Qwenvo's per-submission PDFs cannot draw soke scripts, including Devanagari and Arabic, or emoji. If a client types their name in Devanagari, use the CSV or XLSX export for your records, which handle it fine. There is also no mobile app, but the form runs in any phone browser, which is all your clients need.
Browse free salon-ready templates
Keeping the records sensibly
A few settings in the form's Settings drawer are worth a look.
- Turn on email notifications so every signed form reaches you, and turn on confirmation emails so the client has a copy.
- Leave "prevent duplicate submissions" off. Returning clients need to sign again for a new service or after a patch test.
- Data retention can auto-delete submissions after a number of days. Ask your insurer or a local professional how long you should keep consent records before you pick a number.
- Version history keeps 90 days of changes, so you can see what the wording said when a client signed.
I am not a lawyer, and rules on consent and electronic signatures differ by country, state and insurer. Have your insurer or a local professional read your fial wording once. After that, the form does the repetitive work for you.
Questions owners ask
Is a signature on a phone enough for a salon consent form?
Many businesses use drawn signatures with a date and an email record, but acceptance depends on where you work and what your insurer requires. Ask your insurer before you retire paper.
Do clients need to sign a new form every visit?
Ask for a new one whenever the service changes, after a patch test, or when the client's health or medications change. For repeat visits of the same service, choose a refresh interval you are comfortable defending, and say it on your booking message.
What if a client has no signal or no smartphone?
Hand them your phone or a tablet at the desk and let them sign there. Keep a printed copy of the form for the rare day the interneet is down.
Can I take a deposit in the same form?
Qwenvo has a Payment block, but respondents pay through PayPal checkout, and Qwenvo keeps a 1% fee on top of PayPal's own fee. Tally is cheaper for payments because it adds no fee on top of Stripe. If your clients pay by UPI or cash, collect deposits outside the form and keep the form for consent only.
Your next step: open the client intake template, add your color, waxing and patch test sections with conditional logic, then send the link to your own phone and sign it as a client before you share it.